![]() ![]() ![]() Virtual meeting fatigue has become an issue for some people during the pandemic, and it’s not uncommon to feel overwhelmed if you find a lot of items or colors on your calendar. You can assign different colors and labels and designate one for each project or task, for internal work, and even for independent focus time. Microsoft Outlook allows you to assign calendar items with custom color-coded categories ( instructions here). I also like to color code my calendar, which allows my brain to quickly shift gears to different topics throughout the day. If you spent 45 minutes on a task independently, mark that too! I like to add blocks of time to my calendar to help me keep track of what I worked on each day, in addition to my meetings, so that I can accurately report my time and have an organized, visual representation of my day. If you take a 15-minute lunch break, add a block of time for that on your calendar. One way to help with this is adding everything to your calendar. I take a few minutes at the end of each day.Īs consultants, we tend to be deliberate with how we keep track of our time, because we report our time spent on each project. Throughout each day, keep only the outstanding items in your inbox and come up with a system that works for you to clear it out on a regular basis. This might take a while, but it’s worth keeping up with! Other folders could include Personal, Committees, Kudos, or Internal. Have a different folder for each project (current or past) and file all emails listed in your Inbox folder. If you’re interested in this approach to organizing your email, you can start the process by creating folders in your Microsoft Outlook. ![]() This allows me to start each day with a fresh inbox and prevents distractions from other past emails. By the end of each day, I will ideally have no flagged emails, and will have them filed in the appropriate project folder. Keeping your inbox tidy will allow you to focus on the emails that do require further action. mark with a flag if it requires further action,.As I receive emails throughout the day, I do one of four things: Cleaning off your desk is a great start, but have you ever cleaned out your inbox? There is nothing more satisfying than filing all my emails and seeing an empty inbox, meaning everything has been taken care of. ![]()
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